To provide for a direct channel of communications between regular staff non-exempt employees and university officials for information and advisory purposes, and to provide university officials with an effective method of soliciting and disseminating information concerning plans and programs affecting regular staff non-exempt university employees.
Each campus shall develop an employee relations advisory organization consistent with the organizational structure outlined below, modifying the structure to the extent necessary for effective implementation.
A committee should exist at each major management level that represents
a significant number of employees. It will serve as an advisory body to the
chief administrator or senior administrator with respect to matters and conditions
affecting employees. Management entities with relatively few employees should
be combined with larger related units in formulating the committees. Normally,
a committee will consist of:
the senior administrator or designee - chair
a representative of the human resources office - secretary
an elected employee representative from each unit, geographical location
and/or job group. An employee must have at least one year of continuous
service credit with the university in order to be eligible for election.
It is of prime importance that the representative is easily accessible to
the represented employees and that not more than 50-75 employees are represented
by one person.
A council may be formed in each unit to serve as an advisory body to the chancellor, vice president,
or chief administrator with respect to human resources policies, programs, and practices, and to assist in the review of
grievance appeals. The council may consist of:
the chancellor, vice president, chief administrator or designee - chair
the chief human resources officer - secretary
the chief business officer
at least one council member from each employee relations committee selected by the elected employee representatives.
An Employee Relations Board will be established at the university-wide
administration level to serve as an advisory group to the president with respect
to human resources policies, programs, and practices. This board will consist
the president or designee - chair
the executive vice president
the senior vice president and chief financial officer
the university general counsel
the university chief human resources officer - secretary
a board member from each campus or unit council or committee chosen by the elected council or committee members.
The council or committee may choose to elect the board representative for a period of one or two years.
Board members should be elected prior to February 1 of each election year, and the secretary should be informed of the term length of each board member.