The University of Tennessee System
 

Policy Search

This page has moved to a new site.
You will be sent there in 5 seconds.

Or you can click this link.

Please update your bookmarks.



UNIVERSITY OF TENNESSEE SYSTEM POLICY
FISCAL

POLICY NO: FI0515 SUBJECT:  PAYING CONTRACTORS  
EFFECTIVE: 03/15/2004 REVISION NO: 9

TOPICS:
Invoicing And Payment Forms
Related Policies Contacts
Procedures

OBJECTIVE:

This page has moved to a new site.
You will be sent there in 5 seconds.

Or you can click this link.

Please update your bookmarks.



To provide policies and guidelines on paying contractors for goods and services.


POLICY:

Invoicing and Payment[top]

  1. A request for payment should be made by entering information from the contractor's invoice(s) in the university's accounting system or submitting a FORM T-27, REQUEST FOR SPECIAL PAYMENT (see Appendix A). The following information should be included on FORM T-27 or the invoice:

    • Date and amount of request
    • Contractor's name, professional title, and home address
    • Name and address of contractor's present employer
    • Contractor's social security number or federal employer ID number
    • Description and dates of services performed
    • Unit of time and rate of pay on which the requested compensation is based
    • Name and number of cost center/WBS element to be charged
    • Signatures showing the required campus or unit approvals
    • University contract tracking number (this number appears on the upper right corner of the contract review form)

  2. The university department that receives services from a contract executed under the provisions of FISCAL POLICY FI0420 must adequately review the services being rendered and maintain adequate records of these services. After determining that services have been satisfactorily performed, the authorized departmental official will approve and forward a request for payment through normal channels to the Treasurer's Office. Final payment will not be authorized until the contractor has fulfilled his or her contractual obligations.

    Note: For personal, professional, and consultant services, the contractor shall submit brief, periodic progress reports as requested.

  3. Unless otherwise indicated, contracts that provide for reimbursement for travel, meals, or lodging will be authorized and reimbursement paid in accordance with university travel policy (see FISCAL POLICY FI0705).

RELATED POLICIES
:
[top]
 
PROCEDURES
:
[top]
 
Knoxville:  http://web.utk.edu/~dfinance/fiscal-policy.shtml
Health Science Center:  http://www.uthsc.edu/policies/w932_document_list.php?app=FSC
Space Institute:   
Chattanooga:   
Martin:  http://www.utm.edu/departments/finadmin/procedures.php
FORMS
:
[top]
 
FOR MORE INFORMATION
:
[top]
  Cindy Stockdale  (865) 974-2580  cstockda@utk.edu