Within the university's organizational structure, the individual designated
as department head for a fund center has the inherent authority to approve financial
and human resources transactions for that department. The department head may
designate one or more alternate approvers for such transactions.
The department head is responsible for ensuring the transactions he or she
(or the designee) approves are reasonable, appropriate, and comply with university
policies and procedures.
Failure to comply with the university's policy on approvals may result in disciplinary
Only the designated department head
(or the individual to whom he or she reports) can officially delegate approval authority.
When designating an alternate approver, the department head must acknowledge the
delegation of approval authority does not diminish his or her ultimate responsibility
and accountability for the fund center's transactions.
To designate an alternative approver, the department head must submit the IRIS USER
ID REQUEST/CHANGE FORM. By submitting this form, the department head is certifying
the following conditions are true regarding the employee proposed for an approval
The employee's position is classified as exempt (according to the provisions
of the Fair Labor Standards Act).
The employee does not approve any expenditures or payroll transactions in IRIS
that he or she has entered or prepared for entry.
The employee has demonstrated sufficient ethical standards and knowledge of
university and departmental operations to be entrusted with the responsibility for